Surgical Society AGM

Saturday 11th June 2022 5pm

Newcastle University Surgical Society Committee 2022/2023

Dear All,

Newcastle University Surgical Society (NUSS) is one of the largest and most active medical societies at Newcastle University, with a rich history of providing extra opportunities to undergraduate and postgraduate students wishing to pursue a career in surgery. We are truly passionate about providing value to each and every one of our members, providing all NUSS members with equal opportunities to develop their surgical interest whilst still at medical school.

Please find the details of all of the roles available within our committee for prospective applicants below.

Whilst these define what is expected of you within your position, it is not an exhaustive list.

We are a fantastic society to be involved with as all committee members help and support each other throughout the year. We are looking for applicants who are not only dedicated to surgery, but who are also great team players and are keen to keep the legacy of NUSS alive, going from strength to strength into the next academic year and to continue to inspire the next generation of surgeons!

Application Form and Sign Up Form – https://docs.google.com/forms/d/e/1FAIpQLScJPPQQ6ycFTkGj4uj5JoU99pZFI9WIrJK3qLCw0a873Uyr3w/viewform

NUSU Page – https://www.nusu.co.uk/getinvolved/societies/society/surgicalsociety/

Co-Presidents (2 Positions)

You will be the head of Newcastle University Surgical Society and oversee the entire society. This includes maintaining relations with the society’s members, students’ union, Newcastle University and other medical schools, local and national medical and surgical organisations (i.e. Royal College of Surgeons (Ed/Eng), NESTAC and any other relevant medical/surgical organisations. You must take overall responsibility for the organisation of meetings with the executive committee, and always look out for your committee members by delegating jobs where necessary to ensure deadlines are strictly met. You must act in the best interest of the society when making decisions and constantly work towards bettering the society in all aspects with the committee members. You will also oversee and assist in organising the Annual Northern Undergraduate Surgical Conference.

**Prior experience of being on the surgical society committee is compulsory for this position**

*Joint applications are accepted

Treasurer

The role of Treasurer involves looking after the Society’s finances. You will be required to seek out sponsorship from various organisations and the student union to pay for events such as the Annual Northern Undergraduate Surgical Conference, talks/surgical skills session, and other relevant overheads i.e. logistical costs for guest speakers or equipment rent. The role involves frequent trips to the student’s union to deposit reimbursement claims so a presence on campus (Newcastle) is required. You oversee our overall funds and so this role is best suited to someone who is organised and honest.

Secretary

You will be required to record minutes during official Surgical Society meetings and issue them to the committee meetings on time through email or archives. It is your job to manage the Society’s email i.e. replying to university students’ inquiries (i.e. regarding mailing list or membership), replying to companies, and conference events from other universities. If required, you are encouraged to notify other committee members regarding outstanding emails. You are also expected to assist the communication branch with answering inquiries by students on the society’s Facebook messaging system.

Vice-President – Education

You will oversee all of the Educational Events and support the officers in charge of their branch. It is important to be able to plan these events and ensure they are spaced out well over the weeks. You will be their first point of call for help in the organisation and running of the events. It will be expected that you attend all of the Educational Events to help with their running on the day.

You will work closely with the Educational Branch including Autopsy and Anatomy, Education, Surgical Skills and Talks Officer as well as your fellow Vice Presidents and Presidents to assist where needed.

**Prior experience of being on the surgical society committee or any other society (managerial role) is desired (but not compulsory) for this position

Vice-President – Events

You will be expected to plan and organise the major events of the society (e.g. Careers Roadshow and National Conference). You will play a significant role in planning the National Northern Undergraduate Surgical Conference. This role requires a lot of organisation and networking (especially with RCSEng and local surgeons) so previous experience with planning conferences or events is desired, but not compulsory as you will have a supportive committee around you. You will also oversee the Tees Officer and the Diversity& Welfare Officer in their events.

**Prior experience of being on the surgical society committee or any other society (managerial role) is desired (but not compulsory) for this position

Vice-President – Media and Communication

You will be expected to oversee the Media and Communication Branch of the Society to ensure that this runs smoothly. You will be required to organise posts to ensure they are spaced out across the month and prepared in advance. You will work with all members of the Committee to plan the promotion of their relevant events and coordinate this to the “Media and Communication Branch” which includes the Publicity and Design Officers.

You will be in charge of the Monthly Newsletter which you will write and edit alongside the help of the Media and Communication Branch.

You will be the lead for the Mentorship Scheme where you will match Students to Local Surgeons and hence it is vital to have good connections to expand our contacts of mentors. You will follow the Mentorship Scheme and ensure its progress through the year.

You will also work closely with your fellow Vice Presidents to assist where needed.

Past President

This role is ONLY for past presidents of the society to help with the transition period and where needed by committee members throughout the year.

Education Branch

Anatomy & Autopsy Officer

You will be required to organise anatomy teaching sessions (Basic and Advanced) each month. These sessions will be themed around the different surgical specialities. You are also expected to secure mentors to assist you with teaching as well as collaborating with the Dissecting Room Team to secure cadavers and surgical tools.

You will oversee securing autopsy shadow opportunity with the different hospitals in Newcastle, Sunderland, Durham and organising the autopsy sessions for the members throughout the term. You must be organised and happy to contact the members of the society on a regular basis to advertise available spots.

You will also be expected to help other committee members in the “Education” branch with their events if needed.

Education Officer

You will be responsible for organising educational talks and events for members throughout the year and in the lead up to exams.

You will also be expected to help other committee members in the “Education” branch with their events if needed.

Surgical Skills Officer

You will be required to organise a surgical skills event each month. You are expected to secure mentors for each session well in advance (minimum of 6 weeks-notice), book the rooms, and make sure that each event is well equipped with the relevant surgical tools (through the Anatomy Lab Director), suturing material (sponsors or hospitals) and meat (butcher). You are also required to think of ways to improve on each session and introduce new procedures to the society members so a creative mind and strong work-ethic will be much appreciated. In addition, you will also be assisting the President and Events Vice President with organising the Annual Northern Undergraduate Surgical Conference, particularly with the afternoon events. This role is demanding on both your time and creative skills but is just as rewarding.

You will also be expected to help other committee members in the “Education” branch with their events if needed.

Talks Officer

You will be required to get in contact with surgeons in the local area and organise a talk session a month as well as other major events (Careers Roadshow and the Annual Northern Undergraduate Surgical Conference). Creativity is needed to think up of new talks to keep the members interested. Food and drinks are needed at each evening talk and this will be your responsibility to organise too.

You will also be expected to help other committee members in the “Education” branch with their events if needed.

Events Branch

Tees Representative

Your responsibilities will be to raise the profile of Newcastle University Surgical Society within the Tees region and increase engagement with a group of students who largely feel forgotten about by societies. You will help to organise transport to large events, such as the conference and careers roadshow, and organise skills sessions, autopsy opportunities and talks throughout the year. Important skills to have are; great communication with other committee members, independence to be able to work in a different region to most of the committee, current connections or expected connections to surgeons within the Tees region.

You will also work closely with the Events Branch to aid in the organisation of the major events (e.g. Careers Roadshow and National Conference) where needed to provide connections with surgeons and Tees representation.

*This committee member should be based in Tees 

Diversity & Welfare Officer

Your main responsibilities will include ensuring all talks and events run by NUSS feature a diverse panel of surgeons wherever possible, raising the profile of under represented groups in surgery (e.g. WinS) amongst medical students. This can be achieved through working with the Communication team to share media (i.e. IG, Twitter or Facebook) to highlight inspiring work from female and under represented surgeons as well as collaborating with several related organisations such as the Royal College of Surgeons (i.e. WinS Network) to organise events in order to facilitate an increase in awareness and ensure that every candidate has an equal opportunity to succeed in surgery.  Over the past three years we have organised highly successful women in surgery panels, a WINS conference and diversity panels.

This student led role takes proactive measures to impact student welfare within their club, be that through providing drop in welfare sessions, signposting students to relevant support services, signing their club’s Pledge Card, applying for Earn Your Stripes or being involved in a Campaign such as This Girl Can, Nutrition Week or Disability Awareness Week.

You will also work closely with the Events Branch to aid in the organisation of the major events (e.g. Careers Roadshow and National Conference) where needed to ensure diversity and arrange panels.

Media and Communication Branch

Publicity Officer

You will oversee the social media accounts (Facebook, Twitter, Instagram) and our official website. You will assist the team with advertising society events (skills, talks and anatomy teaching) as well as sharing information from other organisations like the Royal College of Surgeons. Photography skills (for social media) as well as experience with IT work is desired to maintain the social media platforms and website.

You will help to write the Monthly Newsletter alongside the Vice President – Media and Communications and Design Officer.

You will work closely with the “Media and Communication” Branch to help where needed and reply to any queries on the Social Media.

Design Officer

Your main responsibility will include designing posters and infographics on Canva and other platforms. These will be needed to publicise our events (regular skills, talks, teaching sessions and major events) as well as educational posts, questions and infographics . Alongside this you will be key in designing and helping with the Monthly Newsletter. Photography skills (for social media) as well as experience with IT work is desired to maintain the social media platforms and website.

You will work closely with the “Media and Communication” Branch to help where needed and reply to any queries on the Social Media.


If you would like to find out more about the roles (e.g. how things are like) you can contact us here:

Roles Representative 2021/2022
PresidentsJeremy Cheong (j.cheong@ncl.ac.uk) and Thejas K
Vice-President Ailey Zhao (a.zhao1@ncl.ac.uk)
Treasurer Charlie Peat (c.peat@newcastle.ac.uk)
Secretary Anastasia Romanova
Surgical Skills Officer Dinul Hettiarachchi (d.hettiarachchilage@ncl.ac.uk)
Events OfficersArjun Vyas (A.Vyas1@newcastle.ac.uk)
Jeremy Ng (J.Ng-Chieng-Hin@newcastle.ac.uk)
Anatomy and Autopsy Teaching Officer Sean Pattinson (S.pattinson@ncl.ac.uk)
Talks Officer Raj Maan (b.maan@newcastle.ac.uk)
Communications Officer Nesta Baxter (n.baxter@newcastle.ac.uk)
Education Officer Peter Bruce-Wootton (P.Bruce-Wootton@newcastle.ac.uk)
Diversity & Welfare OfficerCatherine Otoibhi (c.l.otoibhi1@newcastle.ac.uk)
Tees Representative Prashasth Cheekoty (P.cheekoty@newcastle.ac.uk)
FY1 Representative Eli Eagle
Past PresidentShiv Kolhe